| ESSENTIAL DUTIES:
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| Duties |
% of Time |
| Accounting Software Applications
Liaises with the Information Technology, System vendors and functional heads to deploy software applications and maintain the integrity of applications while ensuring data security. This position ensures that:
· The Chart of Accounts is properly designed and implemented along with all modules.
· Access profile of users is regularly reviewed to ensure that only authorized users operate the system.
· Work with the IT Solutions team to support other users with relevant training and guidance in solving application issues.
Manage Monthly, Quarterly and Annual Financial Close
Establish and execute a calendar for managing monthly, quarterly and annual financial close including the following:
· Co-ordinates with the Head Office on the operations of Hyperion Financial Module on Group reporting.
· Monitor and ensure that reporting reflects both International Financial Reporting Standards (“IFRS”) and GMC accounting policies at all times.
· Ensure clarity by providing comprehensive explanations and comments on financials to facilitate the Corporate Team understanding.
· Manage the balance sheet accounts reconciliation process per the applicable policies.
· Assist the Finance Controller to respond to queries from the key stakeholders on matters related to financial reporting.
· Regularly perform reviews of financial information to identify financial reporting issues and drive resolution in a timely manner.
· Supervise, direct, and manage the activities of indirect reports.
· Assists in memo preparation and review of technical accounting topics in the company.
Manage Annual financial Statements Reporting Process
· Support the preparation of annual IFRS financial statements (Balance Sheet, Income Statement and Cash Flows Statements) for the company – including notes to the statements.
· Prepare and Review the Monthly, Quarterly and Annual reporting packages and manage the internal and external reviews for these documents. Assist in the presentation of reporting to senior management and board of directors.
Manage Interim & Annual Statutory Financial Audits
Management of external audits of GMC and Hotopo Resource Limited financial statements is a critical part of financial reporting work. Without an audit opinion, the company will not be able to publish its yearly results. The position is expected to:
· Manage the audit process by working closely with the auditors to develop a comprehensive Client Assistance Schedule to facilitate smooth external auditing of the company’s yearly financial statements.
· Manage and coordinate interim and yearly audits of the company by coordinating, collating, and providing information required by the external auditors and making sure that all other resources are provided for the smooth audit of the company.
· Assist internal and external auditors by providing information during annual walkthroughs and testing of key controls.
Others including ad hoc HQ reporting requirements
· Any other assignment to be given by the Finance Controller
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30
40
15
15
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| · The above duties and responsibilities are representative of the nature and level of work assigned and are not necessarily all-inclusive. |
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